January 26, 2015  
 
 
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Job Title Job Status
Human Resource & Office Manager Accepting Applications new
Information Systems & Special Projects Manager Accepting Applications new
Group HRD & Administration Manager Accepting Applications new
Brand Manager 2nd Interviews completed  
Information Technology Manager 3rd Interviews completed  

The JobBank

Our client is a Regulatory Agency and we want a

Human Resource & Office Manager

who is professional, highly motivated, able to think analytically and strategically, able to relate appropriately to individuals from various social backgrounds and who knows how to:

  • Formulate and implement policies, procedures and systems to address compensation, welfare programmes, employee grievances and safety
  • Conduct Human Resources Planning and Budgeting
  • Manage the Performance Evaluation process
  • Efficiently manage the administrative and support services for an office covering maintenance, security and the provision of adequate furniture, equipment and supplies

 

The incumbent will be responsible for directing and coordinating human resource activities such as: staffing, compensation, labour relations, benefits, training, performance management, staff welfare and safety, and all related functions. The incumbent will also have responsibility for the oversight of the physical office ensuring that the maintenance and repair of facilities - utilities, cleaning, security and parking are managed properly. S/He will be responsible for the vehicles and the administration of the general insurance portfolio.

 

The Human Resources/Office Manager is responsible for formulating, implementing and reviewing the administrative and human resources deployment and utilization in the Commission as well as overall responsibility for training needs assessment and for managing training and development programmes.

 

REPORTS TO:                                 Executive Director

POSITIONS SUPERVISED:        Senior Secretary - HRM, Receptionist/ Telephone Operator, Office Attendant/Messenger.

LIAISES WITH:        

Internally:      Executive Director, Unit Heads

Externally:    Government Ministries and Departments, Trade Unions, Insurance Companies, Financial Institutions, Consulting Firms, Educational Institutions, Jamaica Employers Federation.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES

General Functions

  •  Formulating and implementing the policies, personnel systems and procedures for the Commission and its staff
  •  Conducting Human Resources planning and budgeting and the development of staff welfare programmes tailored to the needs of the staff
  •   Managing the efficient operation of the administrative and support services function
  •  Formulating and maintaining the annual training plan for the Commission
  • Formulating and maintaining systems to address compensation, industrial relations, employee grievances and industrial safety and occupational health.
  •  Monitoring the maintenance and security of the building, provision of adequate furniture, equipment and supplies
  • Perform any other duties as may be assigned

         

Personnel Administration

  •  Personnel recruitment and retention by advertising vacancies and conducting interviews for selecting candidates
  • Conducting organizational analysis to determine effectiveness of the structure and the best use of manpower resources
  •  Enabling staff welfare programmes
  •  Establishing and maintaining good staff morale and interpersonal relationships
  •  Preparing and maintaining leave and service records
  •  Providing information for the preparation of the personnel emoluments budget
  • Ensuring that staff is aware of, and comply with conditions of service
  • Recommending appointments, promotions, transfers and dismissals
  •  Calculating and approving leave in accordance with the authority delegated
  •  Establishing and maintaining the necessary pension and other welfare benefits
  •  Counselling staff on personal problems affecting the performance of their duties
  •  Conducting annual and probationary performance evaluation of staff

Office Management

  •  Liaise with suppliers to procure stationery, equipment, tools and other office supplies
  •  Ensure provision and timely maintenance and repairs of facilities such as power, water, air- conditioning, cleaning, security and parking
  •   Ensure that invoices for payment of goods, services, office supplies and utilities are sent to the Accountant on a timely basis
  •  Ensure the duties of staff directly supervised are carried out efficiently and effectively
  •  Responsible for the proper maintenance, licensing, insurance and fitness of pool vehicles
  •  Responsible for the administration of the general insurance portfolio
  • Arrange for the provision of office accommodation for all officers      

      

ACCOUNTABILITY

The incumbent is held accountable for:      

  •  The efficient operation of the administrative and support services function      
  •  Formulating and maintaining the annual training plan for the Commission      
  •  The maintenance and security of the buildings, provision of adequate furniture, equipment and supplies      
  • The accurate and timely communication of information on Human Resources and Industrial Relations matters within his/her responsibility      
  •  Ensuring employeesí records are kept current
  • Compliance with established human resources policy, procedure and labour legislation      
  • A highly motivated work force, employees being generally satisfied with work conditions, and experience high staff morale      
  • Conducting organizational analysis to determine effectiveness of the structure and the best use of manpower resources      
  • Staff welfare programmes are equitable and enabling

      

CREATIVITY AND INITIATIVE      

  • Formulating and implementing the approved policies and procedures, personnel systems and procedures for the Commission and its staff      
  •  Conducting Human Resources Planning and Budgeting      
  • The development of staff welfare programmes      
  •   Formulating and maintaining the annual training plan for the Commission      
  •  Establishing and maintaining good staff morale and relationships      
  •  Ensuring that staff is aware of, and comply with conditions of service      
  • Recommending appointments, promotions, transfers and dismissals    
  • Establishing and maintaining the necessary pension and other welfare benefits for staff     
  • Counselling staff on personal problems affecting the performance of their official duties      
  •  Conducting annual and probationary performance evaluation of staff

 

PERFORMANCE CRITERIA

The job is satisfactorily performed when:

  •  Agreed objectives are achieved within the prescribed time and budget      
  •  Human Resource Department and wage budget is within limit      
  •  There is accurate and timely communication of information on Human Resource and Industrial Relations matters within his/her responsibility      
  • There is prompt response to requests for information and employeesí records are kept up to date      
  •  There is compliance with established HR policy, procedure & labour laws      
  •  A highly motivated work force is in place and employees are generally satisfied with work conditions      
  • There is high staff morale 
  •  More than 90% staff retention is achieved

 

WORKING CONDITIONS /PHYSICAL DEMANDS

  •  Frequently working at high pace to meet deadlines
  •  Frequent exposure to mental stress
  •  Position is sedentary
  • Occasional requirement to travel out-of-office to attend meetings, seminars, and conferences.

      

MENTAL/VISUAL/ANALYTICAL DEMAND

  • Formulating and implementing the approved policies and procedures, personnel systems and procedures for the Commission and its staff
  •   Conducting all aspects of Human Resources Planning and Budgeting and development of staff welfare programmes tailored to the needs of the staff
  •  Managing the efficient operation of the administrative and support services function
  •  Formulating and maintaining the annual training plan for the Commission
  •  Monitoring the maintenance and security of the buildings, provision of adequate furniture, equipment and supplies
  • Advertising vacancies and conducting preliminary interviews for selecting candidates
  •  Establishing and maintaining good staff morale and relationships
  •  Preparing and maintaining leave records and service records
  • Providing information for preparation of the personnel emoluments budget
  •  Ensuring that staff is aware of, and comply with conditions of service
  •  Recommending appointments, promotions, transfers and dismissals
  •  Calculating and approving leave in accordance with authority delegated
  • Establishing and maintaining welfare benefits for staff
  •  Counselling staff on matters affecting the performance of their duties
  • Conducting annual and probationary performance evaluation of staff
  •  Ensuring that stationery, equipment/tools and other office supplies are purchased
  •  Ensuring the provision of facilities such as power, water, air-conditioning, cleaning, security and parking
  •  Ensuring that invoices for payment of goods, services, office supplies and utilities are sent to the Accountant on a timely basis
  • Ensuring that the Senior Secretary, Office Attendant/Messenger, Records Officer, and Telephone Operator/Receptionist carry out their duties efficiently and effectively
  •  Ensuring the maintenance, licensing, insurance and fitness of vehicles
  •  Ensuring the administration of the general insurance portfolio
  •  Arrange for the provision of office accommodation for all officers      
  •  Arranging transportation requirements, office services and refreshments for meetings, seminars and training sessions


The Ideal Candidate will have:

  • Sound knowledge of Jamaicaís labour laws, procedures and practices pertaining to personnel management, industrial relations, employment and terminations, employee benefits and  welfare with specialized knowledge in Industrial Relations, Compensations systems and Negotiation
  • A reputation for being reliable, impartial and confidential
  • A Bachelors Degree in Human Resource Management
  • Five (5) years experience in as a human resource practitioner
  • Exceptional skills in communication, Public Speaking and Report Writing
  • Strong negotiation and mediation skills
  • Competence in the MS Suite and with HRMIS
  • Working knowledge of HR metrics
  • Knowledge of the staff Orders for the public service will be an asset

 

SKILLS AND ABILITIES:

  •  Substantial knowledge of human resource motivation and development,  human relations, and pay and performance administration
  • Sound knowledge of administration and support systems 
  •  Ability to exercise effective interpersonal and negotiating skills, inclusive of counselling, dispute resolution, interviewing and coaching
  •  Excellent skills in policy analysis formulation, problem solving, research, conflict resolution and decision making   
  • Well-developed time management, resource administration, planning and organizational skills
  •  Excellent customer service skills
  • Be confidential, professional, mature and capable of relating appropriately to individuals of various social backgrounds


Applications must be submitted to:

Leahcim T. Semaj & Company Limited


no later than

Friday, January 9, 2015

Email: as e-mail text and not as an attachment to: info@jobbank-ja.com

N.B. To send resumes as e-mail Text:-
For Outlook Express and Microsoft Outlook Users
1. Open the application in which the resume has been prepared.
2. Select the File option, highlight Send To and select Mail Recipient.
3. Then proceed to send document as e-mail.

For Hotmail and Yahoo! Users
1. Copy and paste the resume in the body of your email message

We thank all applicants for responding, however, only candidates who have been short-listed will be contacted by telephone or email

Note to All Applicants for the post of Human Resource & Office Manager
Thank you for responding to this advertisement. Usually we will process all responses over the next 5-10 working days. If your application is being considered, we will contact you via telephone or email to set up an appointment for you.

Occasionally, the process takes a little longer. If you do not hear from us, you may visit our website for an update on the post that you have applied for. The Job Listing page on our website will provide a status report on the processing of the applications.

Wishing you every good thing!

The JobBank

Please go to the Top of The Page to see current status of the recruitment exercise for this post.

TOP OF PAGE

The JobBank

Our client, a leader in the communications industry, needs an individual with strong problem solving skills and excellent Organizational Development skills for the role of

 

Information Systems &

Special Projects Manager

 

This post is a Special Project. The anticipated duration of the project Ė Six (6) months in the first instance

 

Ideal Start: January 20, 2015

 

The incumbent will analyze the information requirements of the entity and develop both strategic and operational plans for meeting such requirements through the acquisition, integration and development of computerized systems and networks. S/He will design, implement, monitor, control and evaluate a variety of special projects necessitated by the transitional processes which are currently in process and which will emerge in the future.

 

The Information Systems & Special Projects Manager will provide advice to Management and Heads of Departments on matters related to and affected by trends in information technology and to promote timely and appropriate corporate responses to such trends.

 

DEPARTMENT              Administration

REPORTS TO:             Managing Director

SUPERVISION GIVEN TO:     Secretary

LIAISES INTERNALLY WITH: All Departments - Informative, Advisory

EXTERNALLY WITH:             Suppliers

  

DUTIES

The Information Systems & Special Projects Manager is required to:


1.   Assess the current and future automation needs of the organization; develop and implement a plan for the harmonization of all computerized systems in operation in order to ensure network compatibility.

 

2.   Identify special assignments arising from corporate changes and develop both short-term and long-term plans for their implementation.

 

3.   Design and implement an appropriate project management process for all special projects, with particular attention to:

  • Forecasting and Feasibility Analysis
  • Project Design
  • Project Planning and Implementation
  • Monitoring and Control
  • Project Evaluation

 

4.   Develop and implement a plan for the identification, procurement and installation of equipment and software to facilitate automation of designated processes in areas such as  Broadcasting, Traffic Management, Libraries and Human Resource Management.

 

5.   Develop and implement a system for monitoring the progress of automation throughout the organization, ensuring that such automation is carried out with due attention to network compatibility, needs analysis, user involvement in assessment of options and user training.

 

6.   Design and implement appropriate methods and mechanisms for auditing internal systems and procedures.

 

7.   Liaise with functional departments to identify needs and priorities and provide advisory services in the areas of project management and automation.

 

EXPERIENCE/LEARNED DISCIPLINES

  • Knowledge of the Information Management industry with particular reference to state-of-the-art hardware and software and their relevance to the needs of the Broadcasting industry
  • Competence in the use of project management techniques and tools including up-to-date project management applications
  • Knowledge of the corporate strategic planning process
  • Knowledge of Internal Auditing procedures and methods with particular reference to auditing corporate systems and processes

 

EDUCATION/SPECIALIZED TECHNIQUES

  • Postgraduate degree in Management Information Systems/ Computer Science
  • Certificate/ Diploma in Business Management
  • Specialized training in Project Appraisal and Project management

 

INITIATIVE / INGENUITY

  •  Ability to act on own initiative ensuring timely and appropriate action on matters within designated areas of responsibility
  •  Ability to provide sound advice to management in designated areas of responsibility
  • Ability to use sound judgment in identification of additional professional resources

 

AUTHORITY TO:

 

  • Incur and approve expenditure up to a specified limit
  • Sign all financial documents and instructions up to a specified limit
  • Engage professional assistance external to the companies, where necessary
  • Convene and chair meetings related to designated responsibility

 

PERFORMANCE CRITERIA:

 

1.   Suitability of automation solutions recommended

2.   Effectiveness of systems and procedures implemented

3.   Accuracy of data gathered and presented for managerial decision-making

4.   Analytical and problem solving skills

5.   Leadership qualities

6.   Timeliness and quality of memoranda and reports

7.   Accomplishment of specified objectives and standards

 


Submit applications to:

Leahcim T. Semaj & Company Limited

no later than

Wednesday, January 7, 2015

                                                                                   

Email: as e-mail text and not as an attachment to: info@jobbank-ja.com

N.B. To send resumes as e-mail Text:-
For Outlook Express and Microsoft Outlook Users
1. Open the application in which the resume has been prepared.
2. Select the File option, highlight Send To and select Mail Recipient.
3. Then proceed to send document as e-mail.

For Hotmail and Yahoo! Users
1. Copy and paste the resume in the body of your email message

We thank all applicants for responding, however, only candidates who have been short-listed will be contacted by telephone or email

Note to All Applicants for the post of Information Systems & Special Projects Manager
Thank you for responding to this advertisement. Usually we will process all responses over the next 5-10 working days. If your application is being considered, we will contact you via telephone or email to set up an appointment for you.

Occasionally, the process takes a little longer. If you do not hear from us, you may visit our website for an update on the post that you have applied for. The Job Listing page on our website will provide a status report on the processing of the applications.

Wishing you every good thing!

The JobBank

Please go to the Top of The Page to see current status of the recruitment exercise for this post.

TOP OF PAGE

The JobBank

Our client, a small group of companies, needs a leader with strong problem-solving skills and excellent Organizational Development skills for the role of

 

Group HRD & Administration Manager

 

Accountable for the achievement of the Groupís Human Resource, Organization Culture and, Organizational Development objectives, the Incumbent will contribute to the organizationís Strategic Planning process, paying particular attention to HR, OD and Administration strategic objectives and initiatives to ensure that the group achieves its Mission and Vision.            

 

S/He will lead, constantly review and improve the organizationís Culture Alignment process, including the core values alignment and articulated paradigm shifts stated in the Strategic Plan.

 

The Group HRD & Administration Manager will among other things administer, regularly review and improve the Recruitment and Orientation Process, the Performance Management System, and the Succession Planning System. S/He will lead the development and promulgation of relevant HR policies and procedures for the Group to effect continual improvements in efficiency while ensuring conformity by Management and staff to Disciplinary procedures, Labour Codes and other statutory requirements. S/he will also lead the Records Management processes and the Procurement and Inventory Management system.

 

The Group HRD & Administration Manager will ensure that Performance Appraisals are completed on time and that all critical positions have at least one (1) successor ready within six (6) months.

 

Major Duties for the Group HRD & Administration Manager

 

Planning

  • Lead the HR, OD and Administration Strategic Planning process; resulting in the annual Strategic Plan for the department aligned to the organizationís Strategic Plan
  • Annually update individual Job Accountabilities and Performance Targets for all department team members; ensuring alignment to the departmentís Strategic Plan
  • Develop, in conjunction with each member of the Department, the respective Individual Development Plan following the designated Competency Assessment and Performance measurement as per the Performance Management System

 

Staff Development

  • Constantly review the competency and performance of all team members in the department. Provide continuous coaching and lead the implementation of each Department team memberís individual development plan.

 

Execution

  • Lead, constantly review and improve the recruitment and orientation process, ensuring all candidates are suitably qualified with the required knowledge, skills, attitude and background
  • Administer, constantly review and improve the Performance Management System (PMS); supporting all Managers/Supervisors while ensuring there is uniformity in setting performance targets, measurement, preparation and implementation of individual development plans throughout the Group
  • Lead, constantly review and improve the Organizationís Culture Alignment process, including core values alignment and the articulated paradigm shifts in the Strategic Plan; supporting any Manager in transformational coaching.
  • Regularly review and make recommendations to achieve the Groupís staff requirements, ensuring that the Group is strategically ready to execute strategy;
  • Administer, constantly review and improve the succession planning program ensuring adequate succession coverage for management /other key positions.
  • Lead, constantly review and improve the Groupís Compensation and Benefits administration process; ensuring internal compensation equity and external alignment with the market.
  • Lead, constantly review and improve the Groupís staff support system; while ensuring the working environment is conducive to personal and institutional growth.
  • Lead, constantly review and improve the Groupís disciplinary and other employee relations systems; ensuring that procedures conform to Labour Codes and other statutory requirements; and are followed by Management and staff at all times.
  • Lead, constantly review and improve the development and promulgation of relevant policies and procedures for the Group; recommending new approaches, policies and procedures to effect continual improvements in efficiency of departments and services performed.
  •  Lead, constantly review and improve the Groupís Procurement and Inventory Management process for all items for the Group; ensuring optimum expenditure and stock availability.
  • Lead, constantly review and improve the Records Management and Document Movement processes, ensuring easy access to information for all concerned.
  • Lead, constantly review and improve the Groupís Facilities Management processes, ensuring a safe, secure, well-functioning and aesthetic working environment.

 

Monitoring and Reporting

  • Lead the preparation of the HRD and Administration monthly performance report in the Balanced Scorecard format; then lead the monthly department meeting to discuss performance, ensuring there are diagnoses and prognoses for any performance variances.

       

Accountability

The post is accountable to Group Chief Executive Officer and is accountable for:

  • Administrative Services Manager
  • Human Resource Officer
  • Staff Benefits, Procurement and HRIS Administrator

 

This position is accountable for the achievement of the Groupís Human Resource, Organization Culture, Organizational Development and Working Environment strategic objectives in order that it achieves its Mission and Vision.

                

The Ideal Candidate will have:

         8 years experience in a senior HR Management post and would have led an Organizational Development process

         Experience in Staff Development which is conducive to personal and institutional growth

         A Masterís Degree with specialization in HR Management

         Strong Negotiating skills

         Exceptional Communication, interpersonal and leadership skills

         Have a record of Confidentiality

         Experience using the Balanced Scorecard format

         Competence in Succession Planning

         Compensation & Benefits administration skills

 

IDEAL START DATE: AS Soon As Possible

 


Submit applications to:

Leahcim T. Semaj & Company Limited

 

no later than

Friday, January 9, 2015

 

Email: as e-mail text and not as an attachment to: info@jobbank-ja.com

N.B. To send resumes as e-mail Text:-
For Outlook Express and Microsoft Outlook Users
1. Open the application in which the resume has been prepared.
2. Select the File option, highlight Send To and select Mail Recipient.
3. Then proceed to send document as e-mail.

For Hotmail and Yahoo! Users
1. Copy and paste the resume in the body of your email message

We thank all applicants for responding, however, only candidates who have been short-listed will be contacted by telephone or email

Note to All Applicants for the post of Group HRD & Administration Manager
Thank you for responding to this advertisement. Usually we will process all responses over the next 5-10 working days. If your application is being considered, we will contact you via telephone or email to set up an appointment for you.

Occasionally, the process takes a little longer. If you do not hear from us, you may visit our website for an update on the post that you have applied for. The Job Listing page on our website will provide a status report on the processing of the applications.

Wishing you every good thing!

The JobBank

Please go to the Top of The Page to see current status of the recruitment exercise for this post.

TOP OF PAGE

Email: as e-mail text and not as an attachment to: info@jobbank-ja.com

N.B. To send resumes as e-mail Text:-
For Outlook Express and Microsoft Outlook Users
1. Open the application in which the resume has been prepared.
2. Select the File option, highlight Send To and select Mail Recipient.
3. Then proceed to send document as e-mail.

For Hotmail and Yahoo! Users
1. Copy and paste the resume in the body of your email message

We thank all applicants for responding, however, only candidates who have been short-listed will be contacted by telephone or email

Note to All Applicants for the post of Brand Manager
Thank you for responding to this advertisement. Usually we will process all responses over the next 5-10 working days. If your application is being considered, we will contact you via telephone or email to set up an appointment for you.

Occasionally, the process takes a little longer. If you do not hear from us, you may visit our website for an update on the post that you have applied for. The Job Listing page on our website will provide a status report on the processing of the applications.

Wishing you every good thing!

The JobBank

Please go to the Top of The Page to see current status of the recruitment exercise for this post.

TOP OF PAGE

TOP OF PAGE

 

Job Status Legend
new – means this is a new available post
Accepting Applications – We will accept all applications for as long as this notice remains in place
1st Interviews being scheduled – All applications have been reviewed and a short-list is created. Persons on the short-list are being contacted to set up appointments for interview with The JobBank. No new applications will be reviewed.
1st Interviews being conducted – Persons on the initial short-list are being interviewed during this period. No new applications will be reviewed.
2nd Interviews being scheduled – All 1st Interviews have been completed and a further short-list has been done. Usually there are five (5) candidates that are still being considered at this point in the process and interviews are being scheduled with the hiring company. No new applications will be reviewed.
2nd Interviews being conducted – Interviews are now taking place between the final candidates and the hiring company. No new applications will be reviewed.

Post Filled – The hiring company has selected a candidate and an offer has been made and accepted.

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